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Grants Associate

Washington, DC · Volunteering/Non-Profit
England Family Foundation
Grants Associate

Status:     Full-time, exempt employee
Reports to:    Executive Director
Salary:     $65,000 to $80,000, commensurate with experience
Location:     Hybrid, Washington, DC area 
Deadline:     Apply by mid-February for best consideration. Early applications encouraged.

About the England Family Foundation
Lois and Richard (Dick) England created the England Family Foundation (EFF) more than 25 years ago with the goal of promoting social justice as an embodiment of the Jewish call to repair the world, Tikkun Olam. All three of Lois and Dick’s children, along with their spouses, contributed to the founding of the Foundation and both second-and-third generation family members now serve as Trustees on the Board of the Foundation.

EFF is principally focused on investing in community-anchor organizations in Washington, D.C., and supporting educational programs for young people and adults, particularly those from historically marginalized communities, that create opportunity and hope for the future. In recent years, EFF has awarded in the range of $4 million in grants per year to its philanthropic partners. Since 1995, EFF has awarded approximately $60 million in grants. More information can be found at www.englandfamilyfoundation.org

Position Summary
The Grants Associate is responsible for managing the Foundation’s grants management functions, as well as provide select administrative support to the Foundation’s Executive Director (E.D., and Board of Trustees, including the Board President. 

The Grants Associate is part of a three-person team, including the E.D. and Finance and Operations Manager. This is a full-time, 40-hour per week, hybrid position reporting to the E.D.

  • Maintain responsibility for the Foundation’s grants management database, including supporting the implementation of a new system, processing grant applications, and generating timely and accurate reports. Work closely with Foundation team to track deliverables and complete grantee records.  
  • Serve as primary point of contact for all questions related to application processes, proposal status, payments, changes to contact information, addresses, reporting requirements, and more. Send out letters and notices to applicants and grantees related to grant requests.
  • With E.D. and team members, develop grant policies, applications, and reporting forms that reflect the field’s best practices and emerging trends. 
  • Support E.D. to develop annual grants cycle, assemble grant materials, and compile board meeting books. 
  • Track grantee accomplishments to compile a newsletter informing board of updates.
  • Ensure compliance with due diligence requirements, including documenting accurate grantee materials the board’s grant approval processes, and appropriate grantee forms.
  • Maintain relationships with grantees, including support logistics and planning for grantee gatherings and meetings, and attending site visits and community events, as E.D. requests.
  • Build knowledge and proficiency in philanthropy through attending conferences and seminars, and collaborating with other foundations and sector resources.

Support to the Board of Trustees
  • Update and maintain trustee events calendar and distribution of grantee newsletter. 
  • Responsible for logistics, travel, material development and distribution, and minutes for all board and board committee meetings, as well as biennial family retreat.
  • Work with E.D. and other staff to prepare and mail board binders with appropriate grant materials for board and board committee meetings. 
  • Support the E.D. with managing the board’s discretionary grants, including maintaining a calendar with reminders to complete requests. Record discretionary grants in the database.
  • Advise the board’s individual fundraising efforts including engaging major individual donors, building relationships, and hosting convenings to support collective funding initiatives.

General Administration
  • Respond to, or redirect, general inquiries from Foundation’s mail, email inbox, and phone. 
  • Schedule site visits, meetings, and appointments for E.D. and President, as requested. Attend and staff meetings, as requested.
  • Maintain the office, including purchasing office supplies, and letterhead and other materials. 
  • With the Operations and Finance Manager, maintain electronic and paper filing systems, including office records per Records Retention Policy and manage offsite archived records. 
  • Work with IT consultants and other vendors to maintain and develop Foundation’s IT infrastructure, phone systems, and website.
  • Manage special projects as assigned from time-to-time by the E.D. 

  • No less than 5 years of experience in a related administrative or project management role. Past experience in grants management and/or fundraising considered a plus.
  • Strong analytical and quantitative skills; demonstrated experience inputting and analyzing data; able to synthesize and present complex information.
  • Outstanding interpersonal and diplomatic skills. Compassionate about nonprofit issues.
  • Excellent written and verbal communications skills. Must be able to communicate and represent information both internally, externally, and with board leadership.
  • Strong organizational skills and exceptional attention to detail. Active listening skills and ability to convey information accurately. 
  • Proven ability to develop and manage systems and processes, as well as organize and prioritize multiple complex projects and tasks.
  • Must be able to perform responsibilities with composure under the stress of deadlines.
  • Must be capable of exercising the highest level of discretion on both internal and external confidential matters.
  • Significant technological proficiency, including as a power-user of MS Office Suite, document management software (Adobe Acrobat), videoconferencing (Zoom), and grants management database systems 
  • Comfortable working independently and as part of a team.   

Location and Travel
The Foundation is headquartered in Bethesda, MD and operates with a hybrid work schedule. Residence in the Washington, DC area is required, as the Grants Associate will work from the office 2-3 days per week, with occasional travel around DC to meet with grantees and participate in community events and convenings. 

Starting base salary at $65,000 - $80,000, commensurate with experience, plus benefits such as health, dental, and vision insurance, a matched retirement plan, and generous paid leave.

Application Process
Good Insight, a national nonprofit executive search firm headquartered in Washington, DC, is assisting with this search. Visit www.good-insight.org/careers to upload application materials. Confidential references and inquiries about the role may be directed to Carlyn Madden and Isha Hunter at EnglandFamilyFoundation@good-insight.org. For best consideration, submit a resume and a cover letter by mid-February. Qualified applicants will be contacted on a rolling basis. Early applications are encouraged due to the pace of the search. 

Equal Employment Opportunity 
The England Family Foundation adheres to Equal Employment Opportunity and will consider qualified candidates for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Please advise in writing of special needs at the time of application by contacting EnglandFamilyFoundation@good-insight.org.

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